Free tool
Meeting agenda builder
Start from a template for the kind of meeting you are running, adjust the items, and get a timed agenda that fits the time you have. Copy it into the invitation or print it.
Results
Product demo
45 minutes
- 5 minIntroductions and what they want to see
- 5 minConfirm their priorities
- 20 minDemo of the features they asked about
- 10 minQuestions and concerns
- 5 minAgree next steps and owners
Get early access to CallShark
CallShark is B2B meeting scheduling for conferences, sales conversations, and customer meetings. Leave your work email and we will send you an invitation to try it.
Prefer a conversation? Request a demo
How to use it
- 01
Pick a meeting type and length
Each template starts with the other side's priorities and ends with time to agree next steps.
- 02
Edit the items
Rename, add, or remove items and change their minutes. If the total stops matching the meeting length, fit the items to it in one click.
- 03
Copy or print
Add a start time to see clock times, then copy the agenda into the invitation or print it.
Agendas that get used
Send it with the invitation
An agenda sent in advance tells people the meeting was prepared for them, and gives them a chance to add what they need.
Their priorities first
Open with what the other side wants to cover. A meeting that starts with your presentation often never reaches their questions.
Keep your side under half
If your team is talking for more than half the meeting, the balance is wrong. Leave room for questions and discussion.
End with owners and dates
Keep the last few minutes for agreeing next steps, who owns each one, and by when. It is the part most often squeezed out.
FAQ
Agenda questions
They follow the structure in our guides to sales meetings and business reviews: the other side's priorities first, the substance in the middle, and time for next steps at the end. Edit them to suit your meeting.
It scales every item's minutes in proportion so the total matches the meeting length, keeping the order and the balance between items. Every item keeps at least one minute.
No. The templates are fixed starting points that you edit. To have your own AI assistant draft an agenda from your details, use our AI meeting prompt builder.
No. The builder is free to use and needs no account.
Which tool should we build next?
Describe a calculator, planner, or generator that would save you time. Suggestions go straight to the team.
Agendas attached to every booking
CallShark is being built so each meeting carries its agenda, its attendees, and what they asked to discuss. Tell us how your team prepares for meetings today.
Prefer to read first? Browse the CallShark blog.