Free tools
Meeting and event planning tools
Practical calculators and generators for planning event meetings and scheduling across teams. Free to use, with no sign-up.
All tools
Meeting Capacity Calculator
Enter event days, hours, meeting length, and the number of reps or rooms to see how many meetings you can fit.
Open toolMeeting Schedule Generator
Generate a grid of meeting slots for every table or room, arranged around breaks — then print it or download a CSV.
Open toolEvent Timeline Planner
Enter your event dates to get a dated plan for its meetings, from first decisions to follow-up — print it or add it to your calendar.
Open toolMeeting Room Size Calculator
Find the floor space a meeting or session needs for its headcount and layout, or how many people fit a room.
Open toolTime Zone Converter
See a meeting time in every attendee's zone at once, with working hours, day changes, and daylight saving handled.
Open toolAdd-to-Calendar Generator
Create an .ics calendar file plus Google Calendar and Outlook links for a meeting, in the right time zone.
Open toolMeeting Cost Calculator
Work out what a meeting costs from attendees, their rate or salary, and its length — per meeting and per year.
Open toolEvent ROI Calculator
Estimate the pipeline, revenue, and return your event meetings could produce, from meetings booked to deals won.
Open toolSales Meeting Calculator
Work back from a revenue target to the meetings each rep needs to book every week, from deal size and conversion rates.
Open toolMeeting Agenda Builder
Build a timed agenda from a template for a sales call, demo, business review, or event meeting, then copy or print it.
Open toolAI Meeting Prompt Builder
Answer a few questions to get a ready-to-paste AI prompt for a meeting briefing, agenda, outreach email, or follow-up.
Open toolWhich tool should we build next?
Describe a calculator, planner, or generator that would save you time. Suggestions go straight to the team.
See what CallShark can do for your next event
Tell us how your team runs meetings today and we will show you what we are building. CallShark is a preview, so expect a straight answer about what exists and what does not.
Prefer to read first? Browse the CallShark blog.