Field marketing teams
A team running several conferences a year can spend longer scheduling meetings than preparing for them. CallShark is designed to take that coordination over, so the team's time goes into the conversations themselves.
B2B meeting scheduling software
Book the right meetings. Close more opportunities.
CallShark connects customers with the right people at the right time—across conferences, sales conversations, and customer meetings.
Get early access
Leave your work email and we will send you an invitation to try CallShark.
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- No credit card required
- Works alongside your existing calendar
- Built for event teams
app.callshark.io
Spring Summit — Day 2
Tuesday · 5 rooms · 18 experts on site
Meetings booked
148
+22 this week
Awaiting confirmation
12
6 expiring today
Room utilisation
78%
9 of 12 rooms
Scheduling conflicts
0
Auto-resolved
Upcoming meetings
5 of 3409:30
30m
ConfirmedPlatform architecture deep dive
Manufacturing prospect · Solutions Architect
Meeting Room 3
10:15
45m
ConfirmedData residency and compliance review
Financial services account · Security Lead
Executive Suite
11:00
30m
PendingRoadmap briefing
Healthcare prospect · Product Manager
Booth Theatre
13:45
60m
ConfirmedRenewal and expansion planning
Retail customer · Customer Success Lead
Meeting Room 1
15:30
30m
RescheduledIntegration requirements
Logistics prospect · Solutions Engineer
Meeting Room 5
Availability
Event weekMonTueWedThuFri09:0010:0011:0013:0014:00
OpenFully booked
Notifications
Meeting confirmed with a manufacturing prospect
2mExpert reassigned — Security Lead now covers 11:00
18mReminder sent to 24 attendees for tomorrow
1h
The problem
Event meetings break down in predictable ways
Every team that schedules meetings at conferences runs into the same six failures. CallShark is being built to remove each one.
Requests scattered across inboxes
Meeting requests arrive by email, chat, and spreadsheet. Nobody has one reliable list, and something always slips.
The wrong expert in the room
Attendees get whoever happens to be free instead of the person who can actually answer their question.
Double-booked people and rooms
Two teams promise the same slot in the same room, and somebody ends up holding a strategic conversation in a hallway.
A week of manual coordination
The days before an event disappear into rescheduling threads instead of preparation.
Changes nobody hears about
Flights slip and sessions overrun. When a time moves, the update rarely reaches everyone who needed it.
No record of what came out of it
The event ends and there is no shared view of who was met, what was discussed, or what happens next.
Why CallShark
Coordination handled, so your team can focus on the conversation
Conference scheduling should not consume the week before the show. These are the outcomes the platform is designed around.
One source of truth
Every request, confirmation, and change lives in a single schedule your whole team can see.
The right expert, matched automatically
Attendees describe what they need. CallShark routes them to the person qualified to answer.
Conflict-free by design
People, rooms, and time are checked together, so a slot cannot be promised twice.
Far less coordination work
Confirmations, reminders, and reschedules are handled for you instead of by hand.
A booking experience worth sharing
Give attendees a clear, branded way to request time that reflects how your company works.
Results you can actually report
See which accounts you met, which topics came up, and how the programme performed.
Features
Everything an event meeting programme needs
A closer look at the capabilities behind CallShark's event meeting management.
How it works
From open calendar to booked meeting in four steps
Meeting automation software should remove coordination work, not add another tool to manage. This is the whole loop.
- 01
Create availability
Team members define their dates, hours, locations, expertise, and meeting preferences.
- 02
Invite attendees
Share a branded booking experience where attendees select their meeting requirements.
- 03
Automatically schedule meetings
CallShark matches attendees with the appropriate expert, room, and time.
- 04
Track results
Review meeting activity and performance from one place.
Solutions
Built for the teams who live in the calendar
The same scheduling engine, shaped around how each team actually works.
Inside the product
A closer look at the interface
Original design previews of the screens we are building. These are visual mockups, not live product screens.
Attendees book in a few taps
A branded booking flow that collects what the attendee wants to discuss, then offers only the slots where a matching expert and room are genuinely free.
CS
Book a meeting at Spring Summit
Step 2 of 3 · Choose a time
Matched expert
Solutions Architect
Matched on: platform architecture, data residency
Tuesday, day 2
09:3010:0010:3011:0011:3013:0013:3014:0014:30
Selected
11:00 · Meeting Room 3
Experts stay inside their capacity
Per-person hours, expertise tags, and daily caps mean nobody arrives at the event with fourteen back-to-back meetings.
Team availability
Day 2- Available
Solutions Architect
ArchitectureSecurity
6/8 slots - Available
Product Manager
Roadmap
4/6 slots - At capacity
Security Lead
Compliance
7/7 slots - Available
Customer Success Lead
Renewals
3/6 slots
Rooms are booked with the people
Space is treated as a bookable resource alongside the expert, so a confirmed meeting always has somewhere to happen.
Meeting rooms
No conflictsMeeting Room 1
6 seatsMeeting Room 3
4 seatsExecutive Suite
10 seatsBooth Theatre
20 seats09:00 — 17:00 · Blocks show booked periods
Results in one place after the event
Volume, topics, and completion rates collected from the schedule itself — no post-event spreadsheet rebuild.
Event results
Spring Summit148
Meetings held
97
Accounts met
92%
Completion rate
Meetings by day
Most requested topics
- Platform architecture31%
- Security & compliance24%
- Pricing & packaging19%
- Integrations16%
Integrations
Designed to sit alongside the calendar you already use
CallShark is being built to read availability from your existing calendar and write confirmed meetings straight back to it. None of these connections are live yet.
- Read team availability without duplicate calendars
- Write confirmed meetings back with room and attendee details
- Keep reschedules in sync in both directions
Google Calendar
Read availability and write confirmed meetings back to the calendar.
Microsoft Outlook
Keep Outlook the system of record while CallShark handles coordination.
Microsoft 365
Connect organisation-wide calendars, rooms, and directory information.
Illustrative
What a well-run meeting programme can look like
The figures below describe the outcomes CallShark is designed to produce. They are illustrative targets used to explain the product — not measured customer results.
3×
more meetings per expert
when availability, matching, and rooms are coordinated in one place instead of by email.
0
double-booked rooms
because people, space, and time are validated together before a slot is confirmed.
Hours
of coordination removed
per event, by automating confirmations, reminders, and reschedule notifications.
Who it's for
The situations CallShark is built for
From our team: the moments where event and sales meetings break down, and how CallShark is designed to handle them.
Sales engineering teams
The meeting that goes wrong is the one where a customer asks a security question and nobody in the room can answer it. That is why CallShark matches meetings on expertise, not just on who happens to be free.
Revenue operations teams
After every event, someone asks what came out of it. CallShark is designed so the answer comes from the schedule itself, not from three people rebuilding a spreadsheet.
Pricing
Free for now
We don't have any pricing yet, so there is nothing to pay for. Prices will be announced here before anything is charged.
No checkout, no card, no chargeSee what we are building
FAQ
Questions we hear most often
Straight answers about what CallShark is, how it compares, and where the product stands today.
CallShark is a B2B meeting scheduling and event appointment management platform. It helps companies schedule meetings at conferences and events, lets customers book time with the right sales representative or expert, manages team and meeting-room availability, prevents double bookings, and tracks what came out of each meeting. The product is temporarily down.
Calendly is excellent at what it focuses on: sharing your individual availability so someone can book time with you. CallShark is built around a different problem — coordinating many experts, many rooms, and many attendees inside a fixed window such as a conference. That means expert matching, room inventory, approval steps, and event-level reporting sit at the centre of the product rather than at the edges.
Jifflenow is an established platform in event meeting automation and a serious product in this category. CallShark is a newer entrant being built with a focus on fast setup and a booking experience that feels straightforward for both attendees and internal teams. We would encourage anyone evaluating this category to compare options directly against their own requirements.
Google Calendar, Microsoft Outlook, and Microsoft 365 are the first integrations planned. None of them are available yet, and no calendar connection exists in this preview.
Yes — that is the core use case the product is being designed around. The goal is to handle an entire event meeting programme: inbound requests from attendees, outbound invitations from your team, expert matching, room assignment, confirmations and reminders, and reporting once the event closes.
That is the direction we are building toward, including approval workflows, role-based permissions, multi-team coordination, and administrative controls. We would rather talk through your specific requirements than claim readiness in the abstract — request a demo and we will be straightforward about what exists today.
Yes. Attendees describe what they want to discuss when they request a meeting, and CallShark is designed to route that request to a team member whose expertise, seniority, language, and availability fit the requirement — rather than simply to whoever has an open slot.
We have not announced a general availability date. This website is a preview of the product we are building. To hear when you can try it, join the early-access list — or request a demo if you would rather talk it through.
Still have a question about your setup?
Ask us directlySee what CallShark can do for your next event
Tell us how your team runs meetings today and we will show you what we are building. CallShark is a preview, so expect a straight answer about what exists and what does not.
Prefer to read first? Browse the CallShark blog.